Stop juggling spreadsheets, statutory deductions, and mobile money payments. KiotaPay brings HR, payroll, and compliance together—so you can focus on growing your team, not just paying them.
Core Capabilities
One platform to automate payroll, manage employee records, stay compliant, and pay your team—all in one place.
The compliance engine updates automatically whenever KRA, NSSF, SHIF, or AHL rules change — so you never process a payroll on outdated rates. Generate P9 and P10 reports in one click.
Auto-calculated deductions
KRA UpdatedPAYE (KRA)
KES 18,450
CalculatedNSSF
KES 2,160
CalculatedSHIF
KES 1,875
CalculatedAHL
KES 1,500
CalculatedP9 & P10 reports ready to generate
Run payroll on whatever cycle your business needs. Handle bonuses, overtime, and allowances in the same run without workarounds or spreadsheets.
Payroll run type
Includes
No switching systems. Process net salary payments, KRA remittances, NSSF contributions, SHIF payments, and AHL deductions — all from one place, with instant confirmations.
Salary disbursement
45 / 45John Kamau
M-Pesa
KES 82,500
SentAmina Wanjiru
Bank
KES 124,000
SentBrian Otieno
M-Pesa
KES 67,200
SentAll 45 salaries disbursed · 2 hrs total
Employees access their own payslips, submit leave requests, and update personal details — without calling HR. Fewer queries, faster approvals, less back-and-forth.
Amina Wanjiru
Senior Designer · Nairobi Creative Lab
View Payslip
March 2025 · Ready
Apply for Leave
12 days remaining
Update Details
KRA PIN, contacts
Connect attendance data to payroll calculations automatically. Leave days are deducted, overtime is captured, and everything stays in sync — no manual reconciliation.
This week · Attendance
Synced to payroll| Name | M | T | W | T | F |
|---|---|---|---|---|---|
| J. Kamau | 09:02 | 09:15 | 08:58 | LV | 09:05 |
| A. Wanjiru | 08:55 | 09:01 | 09:10 | 09:00 | 08:52 |
| B. Otieno | LV | 09:20 | 09:05 | 09:12 | LV |
Leave days auto-deducted from payroll
Every change, approval, and calculation is logged automatically. Full visibility for audits, dispute resolution, and compliance review — without digging through spreadsheets.
Audit log
Payroll approved
HR Manager · 10:42 AM
PAYE rate updated
System (KRA sync) · 08:00 AM
Bonus added — J. Kamau
Finance Lead · Yesterday
P9 report generated
HR Manager · Yesterday
Every change logged · Tamper-proof
Five steps to bring every purchase into policy and every transaction into the books.
Kiotapay has revolutionized the way we handle payments. The integration was seamless and the support team is fantastic!
Jane Kamau
Head of Operations, Tech Solutions Ltd
why us
Kiotapay HRM vs. Traditional HR Platforms
| Feature | Kiotapay HRM | Traditional HR |
|---|---|---|
| HR Records Management | ✓ | ✓ |
| Payroll Processing | ✓ | ✓ |
| Statutory Automation (PAYE, NSSF, SHIF, AHL) | ✓Built-in | ⚠Limited to payroll calculation |
| Direct Payment Infrastructure | ✓Native fintech rails | ⚠Often requires bank export |
| Payroll + Payments in One System | ✓ | ✕Separate systems |
| Real-Time Reconciliation | ✓ | ⚠Manual or delayed |
| Designed for Finance + Operations | ✓ | ✕HR-focused Only |
Streamline your finance operations by integrating Kiotapay with your existing apps.
FAQs
Practical answers on payroll automation, statutory compliance, salary disbursements, and reporting.
Ready to revolutionize your finance management? Take the next step and explore Kiotapay!
